General Importing Instructions

Below are general requirements for our import orders - refer to specific instructions for each order. Pay special attention to the government compliance issues now in place.

A COMPLETED ISF FORM WITH ALL DATA FILLED IN PLUS A COPY OF THE COMMERCIAL INVOICE SHOWING HTS NUMBER AND PACKING LIST IS REQUIRED PRIOR TO OBTAINING BOOKING APPROVAL.

IF APPLICABLE, A LACEY ACT FORM (APHIS FORM 505) IS REQUIRED PRIOR TO OBTAINING BOOKING APPROVAL

A. WIRE TRANSFERS INSTRUCTIONS TO VENDOR:
PURCHASE TERMS: WIRE TRANSFER UPON RECEIPT OF A FULL SET OF DOCUMENTS, INCLUDING MULTI-MODAL BILL OF LADING.

B. NET TERMS INSTRUCTIONS TO VENDOR:
PURCHASE TERMS: NET TERMS PAMENT UPON RECEIPT OF FULL SET OF DOCUMENTS, INCLUDING INCLUDING MULTI-MODAL BILL OF LADING.

C. LETTER OF CREDIT - PAYMENT PER L/C TERMS.

D. SHIPPING REQUIREMENTS:

TRANSPORT DOCUMENTS/INFORMATION REQUIRED:

  1. 3/3 ORIGINALS OF FREIGHT INCLUDING MULTI-MODAL BILL OF LADING CONSIGNED TO DUCKWALL-ALCO STORES, INC. 401 COTTAGE, ABILENE, KS 67410 - MARKED FREIGHT COLLECT.
  2. SHIPMENTS ARE TO BE CONSIGNED TO ABILENE, KS, VIA LONG BEACH/LOS ANGELES, CALIFORNIA.
  3. PER SPECIFIC INSTRUCTIONS FOR EACH PURCHASE ORDER- SHIP NO LATER THAN DATE SPECIFIED.
  4. PER SPECIFIC INSTRUCTIONS FOR EACH PURCHASE ORDER - CONTACT AND NOTIFY THE FREIGHT FORWARDER INDICATED. ALSO NOTIFY: F.H. KAYSING COMPANY, U.S. CUSTOMS BROKER, 4770 NORTH BELLEVIEW AVE, GLADSTONE, MO 64116.

DOCUMENTS REQUIRED:
ORIGINAL AND 3 COPIES OF:

  1. GSP CERTIFICATE OF ORIGIN FORM A, IF APPLICABLE OR BENEFICIARY CERTIFICATE STATING SAME IS NOT APPLICABLE.
  2. CERTIFICATE OF ORIGIN.
  3. PACKING/WEIGHT LIST-PROVIDING CUBIC FEET/CUBIC METERS + LBS/KG PER EACH ITEM.
  4. COMMERCIAL INVOICE SHOWING FACTORY NAME, ADDRESS AND HARMONIZED TSU NUMBER (COMMERCIAL INVOICE AND PACKING LIST DESCRIPTIONS AND QUANTITIES MUST AGREE).
  5. 10 + 2 DATA ELEMENTS IMPLEMENTED JANUARY 26, 2009. EXPLANATION AND REQUIRED FORM CAN BE FOUND IN GOVERNMENT COMPLIANCE TAB UNDER 10 + 2 INFORMATION.
  6. LACEY ACT FORM (FORM 505) TO BE COMPLETED WHEN APPLICABLE. INFORMATION CAN BE FOUND IN GOVERNMENT COMPLIANCE TAB.

OTHER DOCUMENTS REQUIRED:

  1. INSPECTION CERTIFICATE PURPORTEDLY SIGNED BY SHIPPER.
  2. BENEFICIARY CERTIFICATE CERTIFYING THAT ONE FULL SET OF NEGOTIABLE DOCUMENTS HAS BEEN SENT TO F.H. KAYSING COMPANY, U.S. CUSTOMS BROKERS, AT kc@fhkaysing.com.
  3. TRADEMARK RELEASES IF APPLICABLE.
  4. OUR "IMPORTER SECURITY INFORMATION REQUEST" FOR EACH FACTORY USED BY THE VENDOR (IN LIEU OF VENDOR'S C-TPAT CERTIFICATE).

TELEX-RELEASED INSTRUCTIONS:
SURRENDER 3/3 ORIGINAL HB/L'S TO FREIGHT FORWARDER ORGIN OFFICE.
A. COPY OF ONE FULL SET OF DOCUMENTS INCLUDING COPY OF ORIGINAL MULTI-MODAL BILL OF LADING/ HOUSE BILL OF LADING/ TRANSPORT DOCUMENT MARKED 'SURRENDER' OR TELEX -RELEASED. THE DOCUMENTS MUST BE E-MAILED TO kc@fhkaysing.com AND importdesk@alcostores.com WITHIN 3 DAYS AFTER SHIPMENT ACCOMPANIED BY A COPY OF THE COURIER'S RECEIPT.

B. ONE FULL SET OF ORIGINAL DOCUMENTS INCLUDING ONE ORIGINAL MULTI-MODAL BILL OF LADING/ HOUSE BILL OF LADING/ TRANSPORT DOCUMENT MARKED 'SURRENDERED' OR TELEX-RELEASED HAS BEEN SENT BY UPS OR FEDEX EXPRESS COURIER TO DUCKWALL-ALCO STORES, INC., 401 COTTAGE AVENUE, ABILENE, KS 67410 WITHIN 7 DAYS AFTER RECEIPT OF PAYMENT ACCOMPANIED BY A COPY OF THE COURIER'S RECEIPT.

NON TELEX-RELEASED INSTRUCTIONS
A. COPY OF ONE FULL SET OF DOCUMENTS INCLUDING COPY OF ORIGINAL MULTI-MODAL BILL OF LADING/HOUSE BILL OF LADING/TRANSPORT DOCUMENT E-MAILED TO kc@fhkaysing.com AND importdesk@alcostores.com WITHIN 3 DAYS AFTER SHIPMENT.

B. ONE FULL SET OF ORIGINAL DOCUMENTS INCLUDING ONE ORIGINAL MULTI-MODAL BILL OF LADING/ HOUSE BILL OF LADING/ TRANSPORT DOCUMENT HAS BEEN SENT BY UPS OR FEDEX EXPRESS COURIER TO DUCKWALL-ALCO STORES, INC., 401 COTTAGE AVENUE, ABILENE, KS 67410 WITHIN 7 DAYS AFTER RECEIPT OF PAYMENT ACCOMPANIED BY A COPY OF THE COURIER'S RECEIPT.

C. ONE FULL SET OF ORIGINAL DOCUMENTS INCLUDING ONE ORIGINAL MULTI-MODAL BILL OF LADING/ HOUSE BILL OF LADING/ TRANSPORT DOCUMENT HAS BEEN SENT BY UPS OR FEDEX EXPRESS COURIER TO TOPOCEAN CONSOLIDATION SERVICE INC., 2727 WORKMAN MILL ROAD, CITY OF INDUSTRY, CA 90601, WITHIN 7 DAYS AFTER RECEIPT OF PAYMENT ACCOMPANIED BY A COPY OF THE COURIER'S RECEIPT.

ADDITIONAL NOTES
A. REFER TO THE GOVERNMENT COMPLIANCE INFORMATION SECTION FOR THE ISF (10 + 2) FILING INSTRUCTIONS AND LACEY ACT INFORMATION. ENFORCEMENT WILL BE UPHELD AND ANY COMPLIANCE ISSUES WILL BE REMEDIED.

B. WE REQUIRE VENDOR'S C-TPAT CERTIFICATE AND SVI NUMBER IN OUR FILES. NON C-TPAT VENDORS MUST COMPLETE THE NON C-TPAT QUESTIONNAIRE.

C. SEND ALL PRODUCT TESTING REPORTS AS REQUIRED BY THE CPSIA.

FAILURE TO SUPPLY NECESSARY DOCUMENTS IN A PROMPT MANNER WILL RESULT IN A PENALTY OF UP TO $500.00 NOT INCLUDING ANY EXCESSIVE DETENTION CHARGES WE MAY INCUR. VENDOR WILL BE RESPONSIBLE FOR ANY EXCESSIVE CHARGES INCURRED BY DUCKWALL-ALCO.

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